Archiving and Preservation Policy

Commitment to Permanent Accessibility

Samarra Journal of Engineering Science and Research (SJESR) is committed to ensuring the long-term preservation and permanent accessibility of all published content. All articles published in SJESR are archived immediately upon publication through multiple redundant archiving systems to guarantee that research remains available to the global community in perpetuity, even if the journal's primary website becomes unavailable.

This multi-layered preservation strategy protects the scholarly record and ensures that published research contributes to the advancement of knowledge for generations to come.

Archiving Services

SJESR employs a comprehensive archiving strategy utilizing both national and international preservation networks:

1. Iraqi Academic Scientific Journals (IASJ) – Primary National Archive

Archive Provider: Research and Development Directorate, Ministry of Higher Education and Scientific Research, Iraq

SJESR Archive URL: https://iasj.rdd.edu.iq/journals/journal/view/452

Archiving Process:

  • All published articles are deposited with IASJ immediately upon publication.
  • IASJ serves as the primary national-level preservation platform for Iraqi scholarly journals.
  • Content is permanently archived and publicly accessible.
  • No embargo periods apply.
  • Full compliance with Iraqi national academic archiving standards.

What IASJ Preserves:

  • Complete full-text articles in PDF format.
  • All article metadata (titles, authors, affiliations, abstracts, keywords, DOIs).
  • Complete journal issues from 2023 onward.
  • Historical journal information.
  • Copyright and license information (CC BY 4.0).

Access: All archived content remains freely and permanently accessible through the IASJ platform.

2. Internet Archive – Global Web Preservation

Archive Provider: Internet Archive (https://archive.org)

Archiving Process:

  • SJESR content is automatically captured by Internet Archive's web crawling services.
  • Provides redundant global preservation and historical snapshots.
  • Creates multiple timestamped versions of journal web pages.
  • Ensures accessibility even if the original website is unavailable.

What Internet Archive Preserves:

  • Complete journal website content.
  • Published articles and issues.
  • Journal policies and announcements.
  • Historical versions of web pages.
  • Supplementary materials linked from articles.

Access: Content can be accessed through Internet Archive's Wayback Machine and other archival tools.

3. University of Samarra Institutional Repository

Local Preservation:

  • All SJESR content is backed up on University of Samarra servers.
  • Provides local institutional control and preservation.
  • Ensures continued access through university infrastructure.
  • Additional layer of redundancy.

What Is Preserved

SJESR ensures comprehensive preservation of all published content and associated materials:

Article Content

  • Full-text articles in PDF format (final published version).
  • Article metadata in multiple formats (Dublin Core, JATS XML, etc.).
  • HTML versions of articles (when available).
  • Source files (when applicable).

Supplementary Materials

  • Data files, datasets, and databases.
  • Video and audio files.
  • Software code and scripts.
  • Additional figures, tables, and appendices.
  • Any other materials published with the article.

Bibliographic Information

  • Complete author information and affiliations.
  • Titles, abstracts, and keywords.
  • Publication dates and volume/issue information.
  • DOIs (Digital Object Identifiers) when assigned.
  • Citation information.

Copyright and License Information

  • Copyright notices: "© [Year] Samarra Journal of Engineering Science and Research"
  • CC BY 4.0 license information and badges.
  • License links and legal code references.
  • Rights statements.

Journal-Level Content

  • Complete journal issues.
  • Table of contents for all issues.
  • Editorial board information.
  • Journal policies and guidelines.
  • Historical journal information from 2023 onward.

Archiving Timeline and Process

Immediate Deposit

  1. Upon publication, articles are immediately deposited in IASJ.
  2. Article metadata is distributed to indexing services.
  3. Web content is captured by Internet Archive crawlers.
  4. Institutional backups are created.

No Embargo Periods

  • All content is archived and made accessible immediately.
  • No delays or waiting periods for archiving.
  • Full open access from the moment of publication.

Quality Assurance

  • Regular verification of archived content integrity.
  • Checksums and digital signatures to detect corruption.
  • Periodic audits of archiving systems.
  • Redundant storage to prevent data loss.

Preservation Standards

SJESR follows international best practices for digital preservation:

Standards Compliance

  • OAIS (Open Archival Information System) Reference Model – ISO 14721.
  • Dublin Core Metadata Initiative standards.
  • PREMIS (Preservation Metadata Implementation Strategies).
  • LOCKSS principles (Lots of Copies Keep Stuff Safe).

File Formats

  • PDF/A for long-term archival stability.
  • XML for structured data preservation.
  • Standard image formats (JPEG, TIFF, PNG).
  • Open data formats for supplementary materials.

Metadata Standards

  • Complete bibliographic metadata in standard formats.
  • Descriptive, administrative, and preservation metadata.
  • Persistent identifiers (DOIs when available).
  • Rights and license metadata.

Access and Retrieval

All archived content is permanently accessible through multiple access points:

Primary Access

IASJ Platform: https://iasj.rdd.edu.iq/journals/journal/view/452

  • Browse the complete SJESR collection.
  • Search by author, title, keyword, or date.
  • Download full-text articles.
  • Access article metadata.

SJESR Website: https://journals.uosamarra.edu.iq/sjesr/

  • Current and archived issues.
  • Article-level access.
  • Search functionality.
  • Direct download links.

Secondary Access

Internet Archive: https://archive.org

  • Historical snapshots of the journal website.
  • Archived web pages and articles.
  • Wayback Machine access.

Redundancy Ensures Continued Access

This multi-layered approach guarantees that:

  • Content remains accessible if any single platform fails.
  • Multiple preservation copies exist in different locations.
  • Researchers can always retrieve published articles.
  • The scholarly record is protected against data loss.

Author Self-Archiving Rights

Under the CC BY 4.0 license applied by SJESR, authors have full rights to self-archive their work without restrictions or embargo periods.

Authors May Archive

Preprints (Submitted Version):

  • Deposit in preprint servers (arXiv, bioRxiv, etc.) before or during peer review.
  • Share with colleagues before publication.
  • No permission from SJESR required.

Accepted Manuscript (Post-Print):

  • The final peer-reviewed version before copyediting.
  • Deposit in institutional repositories immediately upon acceptance.
  • Share on personal or departmental websites.
  • No embargo period.

Published Version (Version of Record):

  • The final published PDF with SJESR formatting and branding.
  • Deposit in any repository immediately upon publication.
  • Post on personal, institutional, or disciplinary websites.
  • Share on academic social networks (ResearchGate, Academia.edu).
  • Distribute to colleagues and students.
  • Include in thesis or dissertation.

Where Authors May Archive

  • Institutional Repositories: University or research institution repositories.
  • Disciplinary Repositories: Subject-specific archives (e.g., arXiv, PubMed Central).
  • Personal Websites: Author's personal or professional websites.
  • Academic Social Networks: ResearchGate, Academia.edu, ORCID.
  • Grant Repositories: Funder-mandated repositories.
  • Any Other Location: No restrictions under CC BY 4.0.

Attribution Requirements

When self-archiving, authors should:

  • Include proper citation to the published version in SJESR.
  • Provide the copyright notice: "© [Year] Samarra Journal of Engineering Science and Research"
  • Include a link to the published article (and DOI if available).
  • State that the work is licensed under CC BY 4.0.
  • Provide a link to the license: https://creativecommons.org/licenses/by/4.0/

Funder and Institutional Compliance

Authors can comply with open access mandates from:

  • Research funding agencies (requiring immediate open access).
  • University policies (requiring repository deposit).
  • Government mandates.
  • International funding organizations.

The CC BY 4.0 license meets the requirements of most funder and institutional open access policies worldwide.

Trigger Events and Continuity

If SJESR Ceases Publication

  • All content remains permanently accessible through IASJ.
  • Internet Archive maintains historical website snapshots.
  • University of Samarra retains institutional copies.
  • No content will be lost or become inaccessible.

If Primary Website Is Unavailable

  • Content remains accessible through IASJ.
  • Internet Archive provides backup access.
  • Institutional repository maintains copies.
  • Seamless transition to alternative access points.

Format Migration

  • As technology evolves, SJESR will migrate content to current formats.
  • Original formats will be retained alongside migrated versions.
  • No loss of information during migration.
  • All migration activities will be documented.

Copyright and License Preservation

All archived content includes:

  • Copyright notice: "© [Year] Samarra Journal of Engineering Science and Research"
  • CC BY 4.0 license information and badges.
  • Links to full license text.
  • Rights statements ensuring continued open access.

This ensures that:

  • The copyright holder (SJESR) is properly attributed.
  • License terms (CC BY 4.0) remain clear and enforceable.
  • Future users understand their rights and obligations.
  • Content remains legally accessible in perpetuity.

Transparency and Reporting

SJESR is committed to transparency in archiving practices:

  • Annual reporting on archiving status and activities.
  • Public disclosure of preservation partners.
  • Clear communication about any changes to archiving arrangements.
  • Responsive to inquiries about archived content.

Last Updated: February 26, 2026